Do You Lead Effective and Efficient Meetings?

An IMF member is looking to implement an “Efficient Meetings” initiative in IT. They are looking to change the culture associated with meetings. Similar initiatives have failed in the past. Each area of IT has a different meeting approach. The member would like to know if anyone has recently implemented a meeting initiative that worked. Also, has anyone established a standard meeting length (30-45 minutes)? If so, how do you enforce the time limit?

Here are some of the other issues they face:

  • No standard agenda
  • No standard meeting recap
  • Meeting length varies
  • All meetings do not have agenda
  • All meetings do not provide meeting recaps
  • If meeting agenda is used, agenda is not sent out in advance
  • People arrive late
  • Some time wasted at meetings talking non meeting related items
  • Agenda is not always followed
  • There’s no process in place to ensure everyone has a voice
  • Some people are invited that do not need to be there
  • Key to do’s are not documented and reviewed at next meeting
  • If key participant is not available, meeting is held anyway
  • No formal process for sending out agenda/meeting recap
  • No standard location to store agenda/meeting recap

Connects are member-requested, small group discussion calls focused on your IT topic. These calls are vendor-free and allow you to address your company’s challenges by leveraging the knowledge and experience of your peers. Connect calls help members…

  1. Avoid or reduce costs incurred through the wrong approach or methodology to a specific issue.
  2. Learn through the experience of others on a new initiative or project.
  3. Build professional networks of peers for ongoing information sharing.

This Connect call is scheduled for Monday May 6th at 2:00 PM EST. If you have questions, answers, or experience in this area, join the call for great peer discussion and insight. Members can register by logging into TheIMF.com and visiting our Events page.